Association management for HOAs and condominiums, from an office that runs its own maintenance crew. The manager who takes the call and the crew that fixes the problem work for the same company.
The association year
Meetings, budgets, and storm season land on the same months every year. Management's job is keeping each one on schedule, so none of them becomes the board's emergency.
Jan
Annual meeting season
Feb
New board, new roles
Mar
Peak occupancy
Apr
Seasonal departures
May
Hurricane plan
Jun
Storm updates
Jul
Mid-year financials
Aug
Budget drafting
Sep
Storm follow-up
Oct
Budget adoption
Nov
Season-open readiness
Dec
Year-end close
Gold-marked months are the ones a board should plan around. The full year scrolls sideways. See the maintenance year.
Everything it takes to run the association, so the board's job is to decide, not to administer.
Budgets, monthly financial reports, assessment billing and collections, and reserve tracking, in a format a volunteer treasurer can read.
Typical work Monthly financials, delinquency follow-up, annual budget preparation, reserve schedule updates.
Agendas, notices, minutes, and the annual meeting and election, prepared so meetings stay short and decisions get recorded.
Typical work Annual meeting and election, meeting notices, minutes, official records requests.
Routine work orders go straight to our own crew. Specialty contractors are bid, scheduled, and checked by the same office.
Typical work Work orders, contractor bids, roofing, elevator, and pool contracts, project oversight.
Architectural requests, violation notices, and governing-document questions handled consistently, within Florida's condominium and HOA statutes (Chapters 718 and 720).
Typical work Architectural review, violation letters, rules updates, document questions.
One office that answers owners, sends the notices, and keeps board members from becoming the community's help desk.
Typical work Owner calls and email, move-in and move-out coordination, community notices, storm updates.
Walkthroughs, reserve studies, and required building inspections scheduled ahead of their deadlines, with the findings turned into a work plan.
Typical work Milestone inspection scheduling, reserve study coordination, capital project bids, insurance claim support.
Self-managed now, or changing management companies? Either way, the conversation starts the same. Request a proposal
Boards rarely change management over one bad month. These are the patterns that usually come before the call.
Managed communities are served by the same crew that works across Sarasota County — eight trades, one schedule, and no outside vendor to chase for routine work.
Tell us about the community — its size, whether it is a condo or an HOA, and what is not working now. We will follow up to set a time to meet with the board.